This booklet is wholly adaptable and allows for inclusion of emergency information and meeting points, glossary of useful language (with room to add your own), a section to add experience of jobs encountered where knowledge of a language is useful (thinking Gatsby Benchmark 4), guided diary pages to consider what visits there have been, food, accommodation, use of German (feel free to adapt to your needs) and space to add pictures, tickets, etc, as well as a summary of the ‘best bits’. It is done in Comic Sans as that is what my most recent school prefers, but you can easily change if, like me, you’re not a fan.
I hope it saves you some work. You can add your school logo to personalise. Most importantly, have a great trip!